Our policies are consistent with EU procurement directives and the Government's value for money policy. Value for money is defined as the optimum combination of whole-life costs and quality to meet the customer's requirement. We take into account all aspects of cost, including running and disposal costs as well as initial purchase price.
All procurement requirements are acquired by competition unless there are convincing reasons (such as an emergency situation) to do otherwise. All single tenders are subject to close monitoring, reporting and review by The National Audit Office. All requirements that exceed the EU procurement directives' financial thresholds are advertised in the Supplement to the Official Journal of the European Union (OJEU) via contract notices. The contract notice allows expressions of interest in any of the proposals advertised. The EU procurement directives' financial thresholds are revised periodically.
For more information about EU procurement directives and regulations, see the Crown Commercial Service website.
It is government policy to encourage small and medium enterprises (SMEs), black and minority ethnic (BME) suppliers, and the voluntary and community sector (VCS).
We recognise the important contribution these organisations make to the economy and to local communities. Our aim is to enhance opportunities for these organisations wherever possible, and when consistent with value for money and the need to treat all suppliers fairly under EU Regulations.
Those staff assigned appropriate procurement authority within the College's Commercial and Procurement Unit.
Yes. All suppliers are given a formal purchase order generated by the College's Enterprise Resource Planning (ERP) system.
Suppliers should not provide goods or services unless a valid purchase order has been received or an alternative method has been formally agreed.
30 days (unless amended by formal contractual agreement) on receipt of a correct invoice or receipt of satisfactory goods or service. See the standard College of Policing terms and conditions as a guide.
All invoices must include the College of Policing purchase order number and be sent to:
Accounts PayableCollege of Policing LtdLeamington Road,Ryton-on-Dunsmore,CoventryCV8 3EN
A copy of your invoice will be returned if it does not quote a valid purchase order number. The original invoice is held on file.
If you are unable to obtain a valid purchase order number from your College contact, you must contact the person to whom you supplied the goods or services.
GPC stands for Government Procurement Card. It is a Visa-branded card that can be used with suppliers that accept Visa. The GPC is generally used to purchase and pay for low-value transactions. Commitments are made in the same way as using a normal Visa card.
For more information, see the Payment Services for Government website.
If you are not already a Visa-enabled supplier, contact Barclaycard Merchant Services on 0800 616161. They will arrange for you to be 'signed up' as being able to accept a commitment using a Visa card.
We try to maintain data as accurately as possible. If you need to advise us of any changes, please inform your usual business contact at the College first. The Data Protection Act 1998 requires us to record your formal authorisation to amend your records, so we will ask you for written confirmation (email accepted) of the changes.