Procurement

Our procurement policy is consistent with European Union legislation and with the Government's value for money policy, taking into account all aspects of costs including running and disposal costs as well as the initial purchase price.

​​​The College of Policing carries out its business fairly, openly and transparently. It deals with many local, national and global organisations, both large and small. Its suppliers are appointed in line with EU regulations relating to public sector procurement, following fair and open competition.

In July 2010, the consultation document "Policing in the 21st Century: Reconnecting the Police and the People" set out the Government's vision for the most radical change to policing in 50 years. Chapter 4 explained that the Government would legislate to ensure a coherent basis for the Home Secretary to specify procurement arrangements for use by the police service, and to drive the convergence of IT systems. It added that, in the meantime, the Government would take forward proposals for regulations under existing legislation to specify certain contractual arrangements for the police service to use.

Achieving g​​​​​reater transparency of public sector procurement and contracting

As part of the Government's commitment to increasing transparency in relation to procurement and contracting, the Contracts Finder website (now an archived website due to being closed in February 2015) now publishes:

  • all new central government and non-departmental public body (NDPB) contracts over the value of £10,000

  • all new tender documents for central government and NDPB contracts over £10,000.

Suppliers and those organisations looking to bid for government or NDPB contracts should be aware that, if they are awarded a new contract, it will be published. In some circumstances, limited redactions will be made to contracts before publication in order to comply with existing law and to protect national security.

The Government has also made a commitment to publish details of new items of central government and NDPB spending over £25,000 and the College is supporting this.

Information assurance in procurement

Through the support of a diverse range of suppliers, the College and the police hold a substantial amount of personal information. Protecting that data has been a key legal requirement under the Data Protection Act 1998. It is therefore important that suppliers have measures in place to meet this requirement throughout the life of a contract.

We take data security very seriously and are required to give assurance that both personal information and sensitive data are being appropriately protected throughout the supply chain. Suppliers may therefore need to understand and comply with the supplier aspects of the Security policy framework as well as other HMG security standards.

College of Policing terms and conditions

Unless otherwise stated by the College, standard terms and conditions apply to the College's purchase orders.

Different terms and conditions apply for all Associate and Personally Engaged Associate procurement.

College of Policing contract opportunities

The College of Policing advertises current tendering opportunities through a variety of routes including the Official Journal for the European Union (OJEU) and Blue light websites. Suppliers should also be aware of the Contracts Finder and Crown Commercial Service websites that contain useful information about tendering opportunities.

Other tendering opportunities are also advertised on the Official Journal for the European Union (OJEU) or Blue light websites.

Approved suppliers lists

It is not our policy to maintain lists with approved suppliers. If your business is accepted on a list maintained by other Government departments, it does not therefore mean that you will be invited to bid for tenders that we advertise. We encourage all interested parties to check the Contracts Finder, Blue light and OJEU websites on a regular basis to obtain information about future and current tenders. We recognise the important contribution that small and medium-sized enterprises make to the economy.

We treat all companies fairly while being consistent with achieving best value for money for all contracts that are advertised.


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